Rental Request

Please fill out this form and click submit.
This Facility Use Agreement (“Agreement”) is between First Church of Christ in Saybrook (Congregational) UCC (“First Church”) and the party named below (“User”) in exchange for using First Church’s buildings and property. User agrees to abide by the terms of this Agreement. All areas available for use and selected by User are to be utilized in accordance with this Agreement. The user shall designate which areas of the building they are requesting to use by filling out the information below. The user shall have access only to the areas the user has selected.
 
 
 
 
 
 
Please select all that apply.
Rooms Available - Please Select
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
Please select all that apply.
 
RULES FOR USAGE

Cancellation by First Church: First Church reserves the right to cancel events due to unforeseen circumstances that preclude its facilities' safe use. In addition, First Church reserves the right to cancel, reschedule or provide alternative facilities for an event if the User’s event and use of facilities conflicts with a funeral or similar unexpected pastoral care circumstance.

Respect for the Facilities: First Church’s buildings are dedicated to Christian ministry. First Church expects that all who use any of our space or property, including User, will show respect for the physical assets that enable that ministry. Any users of the facilities must demonstrate diligence in caring for them. Only the space agreed to in this Agreement may be used. No other space is available for use. Restrooms are available and are considered part of this Agreement. All invitees are expected to maintain decorum throughout the use of the facilities. The User is responsible for maintaining discipline and ensuring that the requirements of this Agreement are adhered to.

No Smoking, No Vaping, No Flames, and No Alcoholic Beverages: under no conditions is smoking, vaping, or the use of electronic cigarettes allowed anywhere on the property of First Church. Candles or any other open flame or smoke-producing product must be approved by First Church before the event and supervised by a First Church staff member. No alcoholic beverages are permitted on the property. Weapons or firearms (except those carried by on-duty law enforcement officers) are not permitted in or around the grounds or buildings under any circumstances.

Facilities (including restrooms, furnishings, and equipment) must be returned to their original clean condition and arrangement. Spills must be mopped up, stains treated immediately, and brought to the attention of a First Church staff member as soon as possible.

Extra equipment brought in must be removed immediately at the conclusion of the event. Most rooms are scheduled for other events within a day of each other. User is solely responsible for the removal of its equipment upon the conclusion of User’s event and solely responsible for the protection and insurance of such equipment while the equipment is on First Church property.

First Church is not responsible for the protection or insurance of such equipment. Furniture and equipment may not be moved from one room to another without prior written approval by First Church. 

Users of any facilities shall not permit the facilities to be damaged, marred or defaced, or harmed. Users shall not affix tape, nails, wall hangers, tacks or screws to any surface, including furniture, floors, windows and walls. User shall be solely responsible for any damage to the facilities and shall reimburse First Church for the repair of such damage or the replacement of damaged facilities if repair is not reasonably possible.

Balloons etc.: Balloons, confetti, glitter, and rice (for throwing) are not permitted in the building or on the grounds.

Animals, except service animals, are not permitted in any facilities.

The kitchen may be used by prior arrangement only. All recyclable material must be placed in the blue bins after rinsing as needed. All garbage and plastic bags are to be placed in the trash bins and removed to the dumpster in the parking lot after the event.

If Church equipment is used for coffee, refreshments, dinners, etc. (by written agreement), all such items must be washed, dried, and put away in the same condition and location as found. Users must supply paper goods and consumables. All food in the refrigerator supplied User must be removed after the event. No food or staples found in the kitchen may be used. 

If you need to use the kitchen to prepare food, you must obtain a food service permit from the Town of Old Saybrook Public Health department. A copy of the permit must be provided to First Church in Saybrook as soon as it is available.

 


PAYMENT

A deposit for the space of $100 or 30% of the total contract fee, whichever is larger, is required to reserve the date. Rescheduling of an event will be honored with no additional fee only if the new date is scheduled within four weeks of the original date and is not in conflict with any other previously scheduled event. Full payment of fees is due one week before the date of the event. First Church must be notified of any needed postponement at least 48 hours before the event. Notification to First Church of cancellation must occur at least 30 days before the event for the deposit to be returned. If an event is canceled fewer than 30 days before the event, First Church shall retain any deposit.

INSURANCE

The User must provide an insurance certificate indicating coverage of at least $100,000 for property damage and $1,000,000 for liability with First Church in Saybrook named as an additional insured (this does not apply to weddings and funerals). This dated and signed certificate must be received by First Church at least one week before the event. 

SECURITY

The User will be responsible for the security of the building and any damage incurred to the grounds, building, furniture, or equipment to the total amount of the damage. All exterior doors shall remain locked during all meetings and events. Doors shall not be propped open. All doors of the church shall be checked after event to ensure each door is locked. For groups using the facilities regularly, the key may not be provided to persons other than the signatory or person authorized by First Church. Copying of keys is not allowed. Any violation of this policy may cause termination of this Agreement.

Facilities Use and Indemnification Agreement:

I/we have read the terms and rules of use of this Agreement. As User, we shall, to the maximum permitted by law, indemnify and hold harmless First Church in Saybrook (Congregational) UCC, each and all of its Church Trustee members, officers, employees, representatives, members and agents as well as its successors and assigns against and from all costs, expenses, liabilities, losses, damages, injunctions, suits, actions, fines, penalties, claims, including attorneys’ fees, by or on behalf of any person, party or governmental authority whatsoever arising out of: a) any failure by User and any of its trustees, officers, directors, employees, invitees, visitors, licensees, representatives, and agents, as well as its successors and assigns, to perform any of the requirements, terms, covenants or conditions of this Agreement, b) any accident, injury or damage, including without limitation injuries to persons and/or damage to property, which shall happen in or about First Church premises, however occurring, and maintenance, alteration, repair, use or operation of First Church premises, or any part thereof, during the term, c) any failure to comply with laws, ordinances, requirements, orders, direction, rules or regulation of any federal, state, town or city governmental authority, d) User’s possession and use of First Church premises and/or the operation of its business on First Church premises, whether or not such use is a permitted use. By signing this agreement, the User agrees to the Terms and Conditions, Rules of Usage, Security and Safe Church Policy, the indemnification agreement, and the payment of fees to First Church in Saybrook (Congregational) UCC. This Agreement may be canceled unilaterally by either party with written notice, email, or verbal notice to the other party
Accepting for the User
 
 
 
 
 
Please Pay by Credit/Debit Card (choose 'Give to Rental' on drop down menu) HERE
Office Use Only
 
Please select all that apply.
 
Please select all that apply.
Please select all that apply.
 

Description

Please fill out this form and click submit.